boardmeetingapps.blog/how-you-can-create-and-run-better-meetings-with-boarddocs
Board meetings are the basis of a company’s governance. However, they should be organized to facilitate productive discussions and decision-making. A successful board meeting is dependent on having clear and consistent procedures, which ensures that everyone’s voice is heard and ensuring the agenda is adhered to. This article will provide guidelines on how to organize board meetings to maximize their effectiveness.
Begin by discussing the rules of engagement. Discussing the procedure for how to engage in a discussion and how long the discussion can last, or what issues that need to be resolved will be included. This prevents misunderstandings and helps create a more productive atmosphere.
Begin with an introduction by the facilitator or chairperson. This provides context for the remainder of the board meeting and sets the tone for productive and meaningful discussions.
Review reports from various department heads or committees. This is an opportunity for departments or groups of people to share their reports and discuss their successes or challenges.
Then, re-visit old or unresolved issues from previous meetings or new matters. These could be pending actions and initiatives, or proposed projects, or other agenda items that require discussion and board decision-making.
Discussions can detract from the main agenda, and result in discussions that go on for too long. This can be avoided by adding a parking lot at the end of your agenda, where you can discuss topics that don’t require immediate action. The use of a predetermined time frame for each agenda item is helpful to keep discussions on topic and stop them from drifting off-topic.