It’s important that board members take part in the vote on important issues, regardless of their physical location. Online voting is becoming more popular with boards. To be successful, you must have appropriate procedures and rules in place for e-meetings and remote voting.
The traditional method of voting involves showing hands, or stating “yes” or “no” during a meeting in person either via videoconference or telephone. Many organizations also utilize software for managing boards that allows streamlined electronic voting with high security. However, voting via email can be vulnerable, and it may be difficult to ensure that your board members respond to your vote request within the stipulated time.
To allow your board members to participate in your vote remotely, they must be able to do this at a time which is not in conflict with their other obligations and commitments. It is also possible for your board members to use their personal devices to vote if you have the proper technology in place.
To ensure that your members are provided with a secure and safe environment, you should use a board portal encrypted to protect sensitive data. Also, you should use an application that allows members to restrict who can view their votes, as well as who is able to view the votes of others. This helps to mitigate the risk of inappropriate or malicious behavior by individuals outside your organization.